The International Foundation for Electoral System (IFES) is an international, independent, non-governmental organization providing professional support to electoral democracy. IFES in Georgia is implementing the Increased Trust in the Electoral Process (ITEP) program, a four-year initiative funded by the United States Agency for International Development (USAID). This program is aimed at increasing trust in the electoral process among the public and political participants over three election cycles - 2012 parliamentary elections, 2013 presidential election and 2014 local elections. The project involves close collaboration with the Georgian Central Election Commission (CEC) on matters of capacity building and transparency, technical support to Georgian civil society organizations and media outlets, work with political parties on election law reform, efforts to improve voter access, and extensive voter and civic education, focusing on minorities and vulnerable groups.

Title: Office Manager

Reports to: Chief of Party

Location: Tbilisi, Georgia

Summary of Position: Office Manager will provide administrative and logistics support to IFES Georgia, manage administrative office staff and manage local procurement process.

Principal Duties and Responsibilities:

** Provide necessary logistics support to IFES operation in Georgia;

** Manage transportation and travel arrangements for IFES local and international staff and consultants;

** Take a lead role in local procurement for goods and services, including bidding process;

** Maintain professional relationships with landlords, service contractors, and other clients and partners;

** Oversee regulation and purchase of general office supplies;

** Direct the maintenance and repair of IFES facilities, property, etc.

** Oversee timely delivery of documents, parcels, equipment, etc. as needed;

** Supervise office administrative staff, including receptionist/administrative assistant, driver, cleaner, IT services provider;

** Oversee proper creation, updating, and filing of procurement-related documents;

** Maintain accurate staff records;

** Provide translation and interpretation as necessary;

** Other duties as assigned.

Qualifications:

** Bachelor's degree or higher;

** Minimum three years of experience in a similar position;

** Organizational, creative, and problem-solving skills;

** Excellent communication skills;

** Fluent English and Georgian; Russian is a plus;

** Previous working experience with international organization in Georgia is an advantage;

** Knowledge of basic computer programs (Word, Excel, Outlook).

Position is open for Georgian nationals only.

Interested applicants should submit CV, cover letter and salary history in English to info@ifes.ge and please write "Office Manager" in subject line of your e-mail. Incomplete applications may be disqualified from the selection process.

Application deadline is March 14, 2014.

source: jobs.ge